Uw madison e reimbursement

See Procedure Sign into e-Reimbursement. Click the Expenses tile. This is an accordion element with a series of buttons that open and close related content panels.

It is the responsibility of the traveler to understand and comply with UW Travel policies! Please acquaint yourself. Contact the Travel Coordinator Chad Minnema or your travel alternate to discuss your upcoming travel to ensure adherence to policy and maximum reimbursement of travel expenses. Travel alternates are:. This is an accordion element with a series of buttons that open and close related content panels. UW Travel Lodging Policy. When it is determined that a rental vehicle is the most cost-effective means of transportation, use of contract rental vehicle suppliers is required.

Uw madison e reimbursement

How to plan your UW—Madison business trip and determine the best options for transportation and lodging. Get reimbursed for your travel and non-travel related expenses. On July 1, , travel bookings managed by the Universities of Wisconsin required contracted vendor, Travel Incorporated, will be transitioned to Fox World Travel. Learn more on the TravelWIse agency transition webpage , which includes transition-specific webinar registration. Various elements of UW—Madison travel policies and web content needed changing to match UW System policy and other important changes i. Noted changes are effective immediately. Several travel and expense policy changes went into effect July 1, Additionally, new student lodging account codes and expense type are now in production. Plan your business-related trips with up-to-date information on travel contracts, booking methods and recommended best practices. UW System travel and reimbursement reference materials, policy, guides, and news. Resources on how to get reimbursed for UW—Madison travel and non-travel-related expenses.

A green check mark indicates that an approval step is complete.

This procedure explains how to review and approval expense reports in e-Reimbursement, the Expense module of the Shared Financial System SFS , from the perspective of an Approver or Auditor. Procedure All payments made to employees and non-employees for reimbursement of out-of-pocket expenses are initiated in e-Reimbursement, the Expenses module of the Shared Financial System SFS. Expense reports are reviewed by an approver and an auditor prior to payment. Approval routing is based on the Department ID referenced in the funding allocation for each expense line. When an expense report is ready for approval, approvers and auditors will receive an email notification prompting them to take action. Approvers and auditors must review expense reports for policy compliance, appropriateness of expenses, accuracy of accounting, and necessary supporting documentation.

See Procedure Sign into e-Reimbursement. Click the Expenses tile. This is an accordion element with a series of buttons that open and close related content panels. View General Information video. View Expense Entry video. Click Review and Submit once all expenses have been entered to go to the Expense Summary page. View Expense Summary video. Sign into e-Reimbursement View Expense Report video. If working as an Alternate, change employees using the blue arrow in the top-left corner next to your name.

Uw madison e reimbursement

This procedure explains how to review and approval expense reports in e-Reimbursement, the Expense module of the Shared Financial System SFS , from the perspective of an Approver or Auditor. Procedure All payments made to employees and non-employees for reimbursement of out-of-pocket expenses are initiated in e-Reimbursement, the Expenses module of the Shared Financial System SFS. Expense reports are reviewed by an approver and an auditor prior to payment. Approval routing is based on the Department ID referenced in the funding allocation for each expense line.

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Receipts are never required for individual meals which are reimbursed as a meal per diem. Noted changes are effective immediately. Travelers must not seek excessive cash advances and must refund any excess advancements promptly. Submit an expense report: Account for the use of advanced funds by submitting an expense report. Enter header information, justification, and add any attachments to the cash advance. Not Submitted — Expense Reimbursements which have been created but not yet submitted. Expenses can be accumulated and filed weekly, bi-weekly or monthly. Enter the Expense Type. Accounting Defaults — funding changes made here will apply to all expense lines on the Expense Reimbursement. Skip to search Skip to main content. Click here for the Expense FAQ. The Withdraw button is on the Expense Summary page. Leave and return times are no longer required. Save Changes : Click the Save Changes button.

If you are not sure of the purchasing or payment options for your expense type, or whether the purchase is allowable, contact your division's accountant BEFORE purchasing. Unallowable expenses purchased with personal funds will not be reimbursed.

Responsible for entering number of attendees and their names and affiliations. Working as an alternate. If ready to approve the report, click Approve. In addition to being reimbursed for out-of-pocket expenses, employees can use e-Reimbursement to pay their My Corporate Card balance. Who is affected by this procedure Employees who are awarded a relocation stipend; administrative staff who process payroll or financial transactions; Divisional Business Officers and others who have approval authority. This process should be initiated at least 7 — 10 business days prior to the travel start date. System checks are mailed within business days of payment, and ACH deposits take up to business days to post. Advance payments must be reconciled within 30 days of the end of the business trip. Other Travel Information. Change the funding as appropriate. This procedure explains how to review and approval expense reports in e-Reimbursement, the Expense module of the Shared Financial System SFS , from the perspective of an Approver or Auditor.