Auto index in word

An index lists the terms and topics that are discussed in a document, along with the pages that they appear on. To create an index, you mark the index entries by providing the name of the main entry and the cross-reference in your document, and then you build the index. You can create an index entry for an individual word, phrase, or symbol, for a topic that spans a range of pages, or that refers to another entry, such as "Transportation. See Bicycles, auto index in word.

Last Updated: October 29, Fact Checked. She has more than 20 years of experience creating technical documentation and leading support teams at major web hosting and software companies. Nicole also holds an MFA in Creative Writing from Portland State University and teaches composition, fiction-writing, and zine-making at various institutions. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed , times.

Auto index in word

If you make changes to your document that affect the table of contents, update the table of contents by right-clicking the table of contents and choosing Update Field. To update your table of contents manually, see Update a table of contents. Word uses the headings in your document to build an automatic table of contents that can be updated when you change the heading text, sequence, or level. Note: If you use a Manual Table of Contents style, Word won't use your headings to create a table of contents and won't be able to update it automatically. Instead, Word will use placeholder text to create the look of a table of contents so you can manually type each entry into the table of contents. To update your manual table of contents, see Update a table of contents. If you want to Format or customize your table of contents , you can. For example, you can change the font, the number of heading levels, and whether to show dotted lines between entries and page numbers. Near the left end, select Insert Table of Contents. If you make changes to your document that affect the table of contents, you can update it by right-clicking the table and selecting Update Table of Contents. For a hands-on guide that steps you through the process of creating a table of contents, download our Table of Contents tutorial. Update a table of contents. Explore subscription benefits, browse training courses, learn how to secure your device, and more. Microsoft subscription benefits. Microsoft training.

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An index can usually be found at the end of a document, listing the key words and phrases in a document, along with the page numbers they appear on. There are two steps involved in creating an index: defining which words you want to appear in the index and then inserting the index. The Mark Index Entry dialog box opens, where you can set up how the index entry works. The main entry field is filled with the selected text, and you can also add a subentry that will appear below the main entry. Clicking Mark will create an index entry for the selected instance of the word. Clicking Mark All will instead create an index entry for every instance of the selected word throughout the document. Once you mark an entry, formatting marks will be displayed so that you can see the hidden text that marks index entries.

It has happened to all of us since we were doing school or university work until we have had to present a report in Word at work: when it is time to make an index, we go crazy looking for a way to create it automatically and we end up doing it by hand. Word's automatic indexes are very practical and useful for organizing and facilitating navigation in large documents. Thus, if you create an automatic index in Word, it can help you in:. Have more efficient navigation: allow readers to move quickly through specific sections of the document using the links generated in the table of contents. Present a more organized document: Help organize document content, providing a structured view of chapters, sections, subsections, and other elements. Automatically update: These indexes are automatically updated when changes are made to the document, such as adding new sections or modifying titles, saving you the trouble of having to add them manually. Save time: They facilitate the creation and management of indexes without requiring extensive manual efforts, which saves time and reduces possible errors. Now that you know why you should create an automatic index in your next Word document, we will tell you how to do it step by step. The first thing you will have to do is to give a different style to each title of your document, that is to say, mark which ones are main titles, which ones are subtitles, etc.

Auto index in word

An index is a list of terms or topics that can be found within the document. Indexes still have a place, especially in printed books. Unfortunately, creating an index in Microsoft Word can be difficult and time-consuming to do on a large scale. There are professional indexers for a reason. Hence this series in Office for Mere Mortals , starting this week with the basics; setting up a document to be indexed and then making a simple index. Some button positions have moved but the core technology, field codes and shortcut are the same as in Word 6 from Entries are created by selecting parts of the text and adding an Index Entry. They are hidden from normal views of the document but do show up with the right settings. Word has some dialog boxes to make formatting the index easy but underneath that is a field code. Before jumping in at the deep end, we recommend that you first create a copy of your document or another smaller document to practice upon without having to worry about messing up the real thing.

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Communities help you ask and answer questions, give feedback, and hear from experts with rich knowledge. Choose the number of columns. No account yet? If you make changes to your document that affect the table of contents, you can update it by right-clicking the table and selecting Update Table of Contents. Go to source. Click Mark to save your new entry. Indexes usually appear at the end of a document and can take up a lot of space, so a blank page at the end is ideal. Need more help? After you mark all the index entries, you choose an index design and build the finished index. Click where you want to insert the table of contents — usually near the beginning of a document. As you make changes to the index, you'll always see a preview in the "Print Preview" box at the top-left corner of this window.

Last Updated: October 29, Fact Checked. She has more than 20 years of experience creating technical documentation and leading support teams at major web hosting and software companies. Nicole also holds an MFA in Creative Writing from Portland State University and teaches composition, fiction-writing, and zine-making at various institutions.

It's at the top of Word. If you make changes to your document that affect the table of contents, update the table of contents by right-clicking the table of contents and choosing Update Field. If you want to adjust the font face, size, style, or color of this entry in your index, you can do so here. You can change the overall look of the index by choosing from the Formats dropdown menu. Arts and Entertainment Artwork Books Movies. Accessibility center. An index lists the terms and topics that are discussed in a document, along with the pages that they appear on. About This Article. Change how the word or phrase appears in the index. Select any of the designs from the drop-down menu to customize your index's appearance.